Advice Collection – Helping you stay connected during school closures

2020 has already thrown up many challenges for schools across the country. Snow storms, floods and now concerns over the coronavirus (alongside the usual winter ailments) have presented significant challenges to schools.

One of the many benefits of your eSchools platform is the ability to access and utilise the numerous useful tools remotely. Whether your staff or students are in school or at home, you can access your platform wherever you can get online.

In this update we look at ways you can use your eSchools platform to keep parents/carers up-to-date with the latest news from your school and how teachers can share resources & assignments with students to access in school and from home.

Communication

If you’re faced with school closure, absence, or you need to keep parents informed when students are on a residential, you’ll want to keep your communication channels open. 

With eSchools, you can stay in touch with parents and the local community even if you’re not physically in the school building! Broadcast your message or send it to specific users directly; There are lots of easy-to-use comms tools available to you, including…

Website

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Your website is a great way to let parents and the wider community know about closures and absences. If your school is working at a reduced capacity or needs to close you can alert your visitors and keep them up to date with information in a number of ways. As the website can be accessed remotely, you don’t even need to be in school to add alerts and content! Click the link below to see a number of ways your website can help you deliver your message…

Letters Home

Keep parents up-to-date with the latest news by using the Letters Home tool. Whether you need to inform parents or correspond with staff offsite, you can target your communications to whoever you need to reach. Click the link below to see how Letters Home can help you …

 


Text Messages

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For urgent alerts you can use the Text Sender tool, to inform parents or staff on the go. Parents with the free eSchools app will receive your SMS as notifications on their smartphone, saving you the cost of a text each time! Click the link below to see how the Text Sender can help you …

 

Calendar

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Your eSchools calendar can help keep parents, staff and students aware of important events (such as offsite student engagements) without having to make them public events on your website. These events can also be accessed via the eSchools app, ensuring users only need see the events relevant to them, wherever they are. Click the link below to see how Calendars can help you …


Remote learning

Teachers can utilise the following tools to ensure learning is uninterrupted when they’re away from the classroom. This could be due to absence, school closure or because of a school trip or residential. With your eSchools tools, location does not need to be a barrier to learning!

Through your eSchools platform, students can access resources and assignments and even have the opportunity to submit work and request teacher guidance digitally. There are a range of ways to communicate and collaborate remotely, including…

Online Homework

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Yes – students can do their homework at home! With online homework tasks will be set for absentees too! Nobody needs to miss out on the tasks that have been set due to sickness, and your teachers don’t need to spend as much time helping returning students to catch-up on work they’ve missed. You can also set specific assignments to individuals or groups, such absent students. Click the link below to see how the homework function works…

Projects

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Keeping tasks and resources within the Projects area can be so helpful to students who are away from school. Being able to access classroom resources remotely gives them the opportunity to follow along from home. What’s even more beneficial for teachers is that they don’t have to create additional resources for those absentees – simply set the project for the whole class as usual! More on how Projects can assist absentees can be seen here or click the link below to see more on Projects…

Class Discussions

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With Class Discussions your students can communicate and collaborate from different locations. Absentees don’t have to miss out on class topics or discourse – add thought sharing and topic related conversations to the Class Discussion. Students not present  can contribute to the debate live or see what ideas were exchanged upon their return! Click the link below to see more on Class Discussions…

 


Blogs

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A great tool for using within the classroom, Blogs is also perfect for students working independently outside of school. Whether the tool is used to create a holiday or residential diary or to achieve a specific task set by the teacher, Blogs are a great way of creating content remotely. Students may share their blog with others and invite comment from their peers or teacher. Click the link below to see how Students use Blogs…

 

Files

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You can share specific files with individual students, class or groups, so creating a project file to be shared with an absent student could help them keep on top of classwork whilst they’re away from school. Files are also a great way for Teachers to share school or class resources with a substitute teacher or colleague, if they happen to be away from the classroom. Click the link below to see more on Files…

 

Groups

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Groups can be an invaluable tool for Teachers distributing information to specific sets of students or colleagues. If your sports teams or after school groups are offsite, you can ensure that those students and their parents are kept informed of what’s going on through the Group Notice Board. Use Groups for Residential events and parents/carers can see the latest news and updates posted while their child is away. Click the link below to see how Groups can work for you…


Internal communication

Rarely is there an occasion when all members of staff are in school at the same time, but you may need to ensure that all colleagues are aware of school plans, particularly in the event of a school closure. 

With eSchools your notes, information and discussions can be kept and reviewed online. Staff don’t have to be onsite to access their eSchools platform and find out the latest developments, keeping everyone up-to-date…

Letters Home

The Letters Home tool isn’t just for communicating with parents/carers, you can use it to communicate with colleagues too.  If staff have an eSchools account, have downloaded the eSchools app or have an email address within the school MIS, they’ll be able to receive your messages. And remember – you can send communications through your eSchools platform when you’re offsite too! Click the link below to see more on Letters Home…

 

 

App

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The eSchools App makes everything easier, as your colleagues can retrieve important information on the go. Messages and Letters Home will go directly to your colleagues smartphone, so if they’re off site on a school trip, residential or simply in the playground, they’ll be alerted. Direct Calendar events are also accessible on the App, so colleagues can see appointments that apply to them without having to scroll through the whole school calendar. Colleagues with the App can help reduce costs too, as Text messages will be cleverly converted to a notification and sent for FREE! See more on the App by clicking the link below…

 


Files

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eSchools online file storage enables you to retrieve your important Files even when you’re not in school. This can be essential for absent teachers setting work for their class or getting schemes of work to a substitute teacher. It can also be an important ‘go-to’ area for teachers managing students off site, as you can keep key documents in one place (roll call, risk assessments, accident forms, permission slips, itineraries etc.). See more on Files by clicking the link below…

Messages

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Messages are a great way of engaging in two-way discussions on the go. Teachers can continue to take part in the debate even if they’re absent, indisposed or offsite. The easy-to-use Message tool is accessible both on their eSchools platform or mobile app. See more on Messages by clicking the link below…

 


Additional Support

The eSchools Academy can provide more support on the tools and topics discussed here…

Free Training

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Remote training is unlimited and FREE! If you need any further advice on the areas discussed here please get in touch. We can provide online training at a convenient time for you. Click the link below to book a training session today…

Weekly Guide/Catch Ups

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We provide direct advice, tips and solutions within our Weekly Guide email and through our Catch-Up videos. These are sent directly to your inbox – to ensure you don’t miss out, subscribe to our mailing list. Click the link below to see how…

Support

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Our support team are on-hand to help with any queries you may have. To discuss how your eSchools platform can assist in the event of a closure, please get in touch by clicking on the link below.